Smart Procurement

EIC Case Study - University of Reading

OJEU Compliant Flexible Procurement

OJEU compliant procurement strategy We began working with the University of Reading in 2012 following a competitive tender.

Like most educational establishments, they are required to procure their energy through the OJEU process. We have vast experience procuring through OJEU and adhering to the regulations involved and were happy to help the University find the right solution for them.

“Thank you for the service you have delivered for the University since your appointment. It is rare to receive truly excellent and consistent customer service, yet EIC seem to offer it with ease. We have received continued good service, often going above and beyond to genuinely help us move forward as an organisation. This sets you apart, so I urge you to strive to maintain such service and look forward to working with you over the longer term.”

Dan Fernbank
Energy Manager

£2.33m
savings against budget achieved for electricity and gas since 2013

Our priority is to ensure all clients receive the most suitable supply contract. To accomplish this for the University of Reading, and in accordance with OJEU, a PreQual questionnaire was compiled and sent to all UK energy suppliers. This was uploaded onto an online portal system and suppliers were given 30 days to respond.

When this time had passed, we analysed all offers with the University based on a point scoring system. An Invitation to Tender (ITT) was then sent to successful suppliers with a focus on the best contract features achievable for the University. Our flexible procurement negotiator then analysed all the supplier offers and held meetings with those interested to confirm their responses. A process of scoring followed, with the forerunners taken through to final tender stage where the process began again. All respondents were scored and we collaborated with the University to find the most suitable supply contract.

A final decision was made and the 10 day standstill period ensued. Once the contract was awarded we liaised with both the new and incumbent suppliers to ensure there was a smooth handover.

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