6 things to consider when negotiating a flexible energy contract
It’s crucial to secure the right energy contract for your organisation.
In our latest blog we outline some key factors you need to consider when opting for a flexible energy supply contract.
The duration of your flexible energy supply contract is often driven by market liquidity. The trading windows cover 4 seasons (24 months) for power and 6 seasons (36 months) for gas but it’s always beneficial to put a longer term contract in place so seasons can be traded as soon as they become liquid. Longer duration flexible energy contracts provide optimum trading opportunities to manage prices over time. It is also worth ensuring a supply contract is in place to cover any duration that requires a budget to be set.
It’s important to think carefully about your non-commodity costs when securing your flexible energy supply contract. There are many options available. These range from fully fixing all or some non-commodity charges, to having all charges fully passed through at cost. Having all, or at least some, of the demand related charges passed through will reduce premiums. As a result you can reduce costs by load shifting or load shedding. This will however increase the complexity of invoices as the non-commodity charges will be transparent on your invoices with some subject to reconciliations. Non-commodity costs will make up around 67% of your overall costs by 2025. So it’s vital to consider your wider energy strategy as fixing non-commodity costs could limit the potential gains from being more proactive.
Although the commodity element of your costs now makes up a smaller portion of overall spend, this is the element we can influence the most through active trading. Access to supplier trading desks, the ability to refloat volume and the size of tradeable clips are some of the things that should be considered to maximise trading flexibility. Some suppliers will also charge trading transaction fees which can result in additional costs over the duration of the contract so these should be factored into supply contract negotiations. Your preferred trading strategy should also be considered to ensure you’re your contract offers you the required level of flexibility.
When tendering a flexible energy supply contract, including accurate volume forecasts will enable a supplier to provide the most suitable contract offer. Some suppliers will apply a volume tolerance to a supply contract and set limits on reforecasting. So if there are any planned or known volume changes due occur in the future it is important to consider these. Having accurate trading volumes in place from the start also enables effective buying strategies to be implement from a trading and budgeting point of view.
When choosing a supplier to renew with it is important to consider your requirements relating to payment terms, invoicing and data access. Some suppliers can be more flexible than others regarding invoicing and payment terms, and certain factors such as credit can impact on the options available. There are also variations in what a supplier can offer in terms of data access. Whether this is access to consumption data or invoices via a dedicated contact or via an online portal.
Negotiation & Analysis
Suppliers will charge specific fees for managing a contract and offer different premiums for renewable energy for example. Therefore it’s vital to analyse supplier offers on a like-for-like basis to ensure you secure the most competitive contract available. Tender negotiations should consider all aspects of a supply contract to achieve the best contract terms in line with your requirements. The main aim is to procure a competitive contract with a supplier that meets all of your day to day needs whilst offering trading flexibility to suit your strategy.
Click here to find out how our Flexible Energy Procurement solutions can transform your electricity and gas buying strategies.
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